Job Responsibilities

Receiving, solve and/or direct to appropriate channel all facilities related requests from employees. Providing administrative support such as purchase order creation, vendor payment submissions, reports and expenditures related to the sites. Collecting, analyze, and report statistical data to provide accurate and current assessment of facility management objectives. Supporting with the on/off boarding of employees Facilities related assets. Managing contracts & renewals with vendors. Ensure that buildings meet health and safety requirements and that facilities comply with local legislation (permits, licensesand/or authorizations). Bring support on the proceedings. Identifying areas that can make the building more efficient and cost effective. Participating on the forecasting and budgetary control. Assisting during the renovations or refurbishments projects. Maintaining inventory records and files. Assisting with the organization & logistics of office events. Documenting and updating the Facilities department processes, procedures and policies. Effectively liaising with other back office departments to ensure smooth operation of administrative activities. Occasional travel required.

Job Requirements

Bachelor degree in economic-administrative areas, facilities management or related would be a plus. At least 3 years working in a related position. Excellent written and verbal communication skills and ability to influence others, with ability to create and maintain synergy with stakeholders. Ability to multitask and work in a fast-paced, dead-line-driven environment. Accustomed to working in a team and collaborating with all levels within the organization. Demonstrates strong attention to detail. Ability to effectively be flexible in approach, and respond well to pressure. Ability to communicate in English, to work in a diversifying and international culture.

Required Languages

English