Administrative & Finance Specialist

- 按照公司批准的授权执行日常付款和应收款工作 Execute day-to-day payments and receivables per company-approved authorization - 收集、整理并归档发票、收据及支持性文件，确保账务记录与实际业务一致 Collect, organize, and file invoices, receipts, and supporting documents - books that match reality, every day - 支持合同管理，包括订单文件、开票及每笔交易的付款跟踪 Support contract administration: order paperwork, invoicing, and payment tracking for every deal - 配合外部会计师事务所处理税务申报、商业注册和合规事项，确保各项工作有记录并按期完成 Support tax filings, business registrations, and compliance items with our external accounting firm - every filing tracked, every deadline met - 整理总部及外部会计师所需的本地财务和人力资源数据，包括薪资事实和供应商记录 Produce the local financial and HR data (payroll facts, vendor records) our headquarters and CPA need - 负责圣何塞办公室行政工作，包括办公用品、供应商及物流支持 Run office administration for the San Jose site (supplies, vendors, logistics support) - 公司政策、会计规则和资金授权由总部制定；本岗位负责准确执行并及时、如实报告事实 Company policies, accounting rules, and funds authorization come from headquarters - your job is flawless local execution and honest, timely reporting of the facts

- 会计、财务、工商管理或相关专业本科背景优先，也接受同等相关经验 Bachelor's degree in accounting, finance, business administration, or a related field preferred, or equivalent experience - 做事细致、条理清晰并关注细节，能够发现票据或数据不一致 Careful, organized, detail-driven - you catch the mismatched invoice - 具备基础记账知识；有 QuickBooks 或同类工具经验者优先 Basic bookkeeping knowledge; experience with QuickBooks or similar tools is a plus - 诚信可靠，能够保证记录准确并如实报告 High integrity: accurate books and honest reporting are the whole job - 具备清晰的英语沟通能力；具备多语言沟通能力者优先 Clear communication in English; multilingual ability is a plus